photo package pricing

Pricing

( all photo packages are subject to HST )

GASP Sports offer digital packages at a price based on your event's specific requirements. Here are a handful of questions we will need to know in order to provide you with a quote.

Where, when and what is your event?
Will we be photographing one person or multiple subjects?
Will you require action shots, posed portraits, or both?
How long will you require us to be on site?
Will you require high resolution digital images or prints, or both?

Along with accepting our quote, we will require you to confirm that the coach, manager or event organizer (where applicable) has been advised that a photographer will be on site for the scheduled photoshoot. This is simply a courtesy "headsup" should the coach or manager later be quizzed by another parent or another attendee at the event, or should an official photographer already be hired to cover the venue.

Digital image selection is provided by means of a private gallery which allows you, the client(s), to view the photos online. These images contain an initial, centre watermark overlay. Purchased images will be of a higher quality, and will only contain a small corner watermark, which can be removed for an extra fee.

ACTION - Single Subject

Our most popular photoshoot package involves a local event requiring photos taken of a single subject participating in an event lasting up to approximately 1 hour. This type of package involves a non-refundable prepayment / booking fee of $100 to secure the booking.

The $100 fee includes our travel time, setup, tear-down and editing of 5 high quality, digital images of your choice (min 3000px by 2000px). This works out to $20 / image, for the first 5 images selected for a total of $113.00. Purchasing additional images at only $5.00 each, significantly lowers the average price of each individual image in your package.

You will make your initial selection from a private gallery of medium quality images. The gallery will contain approximately 30-50 images for the review process. Simply confirm the gallery # and the image #'s at the time you email us with your request and the balance of payment. You will then receive the highest quality version of those selected images.

Balance of payment will include HST on both the initial booking fee, and any additional photos purchased. Here are a couple of extra examples.

Example purchase #2: You request 12 photos

$100 booking/prepayment fee previously paid. Balance of payment includes $35 (7 x $5) for the additional 7 images, plus $17.55 HST (13% on the $135) = $52.55 extra, for a total of $152.55. This works out to $11.25 / image plus HST.

Example purchase #3: min of 30 photos

$100 booking/prepayment fee previously paid. Balance of payment includes $75 plus $22.75 HST (13% on the $175) = $97.75 extra, for a total of $197.75. This represents nearly a $56.50 savings over the $5 per extra image shown above when purchasing 30 images. This works out to $5.83/image plus HST, and even greater savings and a lower per image cost, when greater than 30 images are provided for the same price.

ACTION - Team Photoshoot

The Manager or Coach, will contact us and request the photoshoot and select which option below they would like. They will provide us with the team/club roster to help ensure we capture each participant. They will later share our email, including the private gallery link we provide them, to allow the members to review the images before purchasing, OR, for downloading at no cost, depending on which option below is requested.

$200 Option: A non-refundable Prepayment / Booking Fee of $200 plus HST to be paid in advance by the Club Manager. This is the only other task required by the manager of the Team / Club / Organization.

The parents, or adult members will contact us directly, via our website message form, stating the Gallery # and the image #'s they have chosen. Digital images are $10.00 per image, plus HST, regardless of how many images are ordered.

$300 Option: As another option, a non-fundable Prepayment / Booking Fee of $300 plus HST to be paid in advance by the Club Manager. This includes all edited images from the competition (min 100 images up to 125 images) We would then provide a private link to the Club Manager for sharing with the parents/guardians or adult participants, who would then download the images at no additional cost.

No-Fee Option: This option does NOT require any Prepayment / Booking Fee. It does require written authorization from the Manager or Organization, for GASP Photographics to publicly display the images from the event in a public gallery and to sell those images to the general public. This option also requires confirmation that parents / guardians of all participants in the competition / event, have previously signed a photo release document for the current sport season, or this particular event.

NOTES: The number of quality photos we can capture of each subject, is directly related to the number of subjects being photographed. The more subjects participating, the lower average number of images, there will be of each subject.

Also, the number of images per subject is directly related to the amount of participation time the subject has in the competition.

Capturing an image with the WOW factor, depends upon the intensity level of the subject's engagement with the activity, during the time they are participating. Good timing and a bit of luck never hurts either!

To offset the Organizational impact, the Manager / Organization may take it upon themselves to request their own player contribution fees when the $200 or $300 option is requested.

Club Manager / Organization authorizes GASP Photographics to publish images in a public slideshow on our website, to allow us to periodically update our content, or display a sport we may not have had the pleasure of shooting before. The photos displayed on our site, would be of less quality than the images you or the Club purchase, and would contain a centre watermark. Photos displayed publicly on our site, are not for sale to the general public unless previously agreed upon and clearly indicated.

Photos that are purchased are intended for personal use only. They cannot be resold or shared for the purpose of commercial use, without written authorization from GASP Photographics.

TOURNAMENT or EVENT - multiple teams - multiple days

If multiple subjects are involved at the same venue (or multiple teams at the same tournament or event) and they are participating in multiple competitions over a number of days, please contact us well in advance to confirm our availability, and to discuss such items as :

our fees based on hourly/daily rates, number of digital images to be provided, or NO fees in lieu of other terms to be mutually agreed upon. (contact us for details)
the general / specific content to be photographed
accessibility to the subjects to be photographed
the time expectations to complete basic editing, aspect ratio and minimum pixel dimension editing, and to provide the edited digital image files to the event organizer,
the preferred method of providing the digital image files to the event organizer (i.e. flash card, local wifi, internet file transfer),
the time allotment between competitions to be photographed,
weather-delay compensation, or game/competition cancellation fee, if applicable

REFUNDS

If you cancel the photoshoot 3 weeks or longer prior to the event, the prepayment / booking fee will be refunded in full.

If the photoshoot is cancelled less than 3 weeks prior to the date of the event, the prepayment is non-refundable, unless another event (that will take place within 3 months of the original photoshoot date) is immediately rescheduled on a date that is mutually acceptable to both parties. In this case, the prepayment will be held and honored toward the rescheduled date. Two consecutive cancellations, will result in a complete forfeiture of the prepayment, in which case, the payment of an additional non-refundable prepayment / booking fee will be required to schedule a future event.

Refunds

Late Requests for Images

Digital images may be requested from your private gallery at the quoted price, for a period of 3 months after the event. After 3 months, images may be subject to a 15% increase in price. Images will remain available for viewing up to 6 months after the event. After 6 months, images may no longer be available for purchase.

Late Requests

Digital images may be cropped (1x1, 1x2, 2x1, 2x3, 3x2, 4x5, 5x4, 16x9 aspect ratios) to better compose the subject of focus in the original image captured. Other ratios may be requested, assuming the raw photo can accommodate such a request.

Unfortunately we have very little time to engage in conversations with the public at an event when we are in the middle of a photoshoot. We will be happy to provide you with our business card, should you have any questions or wish to arrange for your own photoshoot with us at a later date.